GDPR: Privacy Notice (Web)
1. Who We Are
This website is owned and operated by Uniform Communications Ltd (“we”, “us”, “our”). We are fully committed to protecting your personal data and respecting your privacy.
- Company Name: Uniform Communications Ltd
- Company Registration Number: 3652521 (England and Wales)
- Registered Office: Bold St Studios, 9-19 Bold Street, Liverpool, L1 4DN
- Data Protection Lead: Our Senior Responsible Individual (SRI) can be contacted at [email protected]
This privacy notice explains what personal data we collect, why we collect it, how we use it, and how we keep it secure.
2. What We Process and Why
We process your personal data for several different purposes, and we must have a valid lawful basis for each one. The table below explains the activities we undertake and our legal justification for them.
| Purpose of Processing | Personal Data we use | Lawful Basis |
|---|---|---|
| To respond to your enquiries | Your name, email address, and the content of your message | Legitimate Interest (to respond to your request and run our business) |
| To send you our newsletter and marketing updates | Your name and email address | Consent (you must actively subscribe to receive these) |
| To operate and secure our website | Your IP address, browser type, device information | Legitimate Interest (to ensure the security and performance of our website) |
| To understand and improve our website | Website usage data, including pages visited, engagement, browser and device information (see our Cookie section below) | Consent (analytics loads only after you accept it) |
3. Cookies and Tracking Technologies
Cookies are small text files placed on your device. Our website uses different types of cookies:
Strictly Necessary Cookies: We use uniform_analytics_consent to remember whether you accepted or rejected analytics for six months. Security and editor sign-in cookies are used where needed to operate and protect the website.
Analytics Cookies: We use Google Analytics only after you select “Accept analytics”. It helps us understand pages visited, engagement and how visitors reach our site, using information about your browser, device and activity. Analytics cookies (_ga and _ga_QB13JRVVB9) last up to six months. Advertising features are disabled. If you reject analytics, the Google tag does not load. You can withdraw your consent using Cookie settings in the footer; this stops analytics and removes its cookies from this site.
You can change your cookie preferences at any time using Cookie settings in the footer. Analytics is optional and is based on your consent.
4. Data Retention
We will not hold your personal data for any longer than is necessary. Our retention periods are defined in our internal Data Retention Schedule. Key periods for data processed via this website are:
Contact Form Submissions: Retained for 12 months after our last communication with you.
Marketing Consent: Retained for as long as you remain subscribed, and for 2 years after you unsubscribe, as a record of your consent history.
Website Analytics Data: Analytics cookies last up to six months. Data held by Google Analytics is retained according to the settings of our Analytics property. You can withdraw consent for future collection using Cookie settings in the footer.
5. International Data Transfers
Some of our data processing, specifically for website analytics, involves transferring your data outside of the United Kingdom.
Recipient: Google LLC (for Google Analytics)
Destination Country: United States of America
Safeguard in Place: We transfer this data under the protection of the UK Addendum to the EU Standard Contractual Clauses (SCCs). We have also conducted a Transfer Risk Assessment (TRA) to ensure that your data is protected to a standard equivalent to that in the UK.
We will not transfer your personal data outside the UK for any other purpose without ensuring appropriate legal safeguards are in place.
6. Your Data Protection Rights
Under UK data protection law, you have the following rights over your personal data:
Right of Access: You have the right to ask us for copies of your personal information.
Right to Rectification: You have the right to ask us to correct information you think is inaccurate.
Right to Erasure: You have the right to ask us to erase your personal information in certain circumstances.
Right to Restrict Processing: You have the right to ask us to restrict the processing of your information in certain circumstances.
Right to Object: You have the right to object to processing if it is based on our legitimate interests.
Right to Data Portability: You have the right to ask that we transfer the information you gave us to another organisation, or to you, in certain circumstances.
To exercise any of these rights, please contact our Senior Responsible Individual at [email protected]. You do not have to pay a fee, and we have one month to respond to you.
7. Your Right to Complain
If you have any concerns about our use of your personal information, you can make a complaint to us at [email protected].
You can also complain to the Information Commissioner's Office (ICO) if you are unhappy with how we have used your data. The ICO is the UK's independent data protection authority.
The ICO’s address: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk
8. Changes to this Notice
We may update this privacy notice from time to time. We recommend you review this page periodically.
Reviewed